Simplifying access and enhancing security was an administration necessity for Hawkes Bay’s Waipawa Primary School.
The small rural school, 30-minutes south of Hastings is home to 310 students and 32 staff, and regularly shares it facilities with the wider community.
Paul Jamieson, Principal of Waipawa School was looking for a solution that would streamline access and security but remained flexible and easy to use.
Paul chose the Gallagher SMB solution and is already recommending it to other schools.
As is often the case for small community schools, Waipawa School was regularly sharing its facilities with the wider community which meant granting temporary access was an ongoing and time-consuming task. With the school’s old security system requiring multiple keypads, access codes and keys, Paul says it was getting difficult to keep track of who had access to the premises and ensuring it was secure after use.
“Being a one school town, people use our facilities like the hall. They all knew what the code was. It wasn't that great. I'd hate to think how many people had their own code, probably over 80 and then a lot of other people just knew the number,” says Paul.
With Gallagher SMB, the distribution and recovery of keys and PIN codes is no longer an issue. The community now unlocks the facilities using their smartphone, and Paul can assign who has access in a matter of minutes through the SMB app.
Better yet, he can set up community members as temporary users, granting them access to the facilities only for a limited period of time that he specifies.
Security that moves with you
Paul needed a solution that was easy to manage and flexible to accommodate staff changes and users from the wider community.
Previously, granting access to new users was costly and time-consuming and required a technician call out. Now, Paul says he can grant access and add and remove users remotely via the SMB app which is saving the school both time and money.
“It’s just easy, but also, we're in control, so that was the big difference. We've just had a staff member leave last Friday, so I've deleted him from the alarm set up. I've got a new one starting, so I've just set them up literally in two minutes, not even that, to do both of those things. It's just so easy, that makes a difference. I'm not relying on trying to get hold of a technician,” adds Paul.
SMB puts the power in Paul’s hands and gives him complete control over who can access the premises and at what time. Through the SMB app he can easily add and delete users and track who is gaining access to the facilities when using the History log feature. This offers better peace of mind, knowing only authorised users can access the school and at certain times.
Protecting what matters most
The move to SMB has not only enhanced the school’s security and access but has also enabled Paul and his team to focus on what’s most important, their students.
“It’s (security) one of the things in a school that you just want to work well and not have to worry about because we've got too much going on. When you're worried about your security system, you're taking your eyes off what your real job is,” explains Paul.
“It's a hundred times better and we have really happy staff, they love it, even the people that were worried about the change and going to an app. It's been fantastic.”
Saving time and money
False alarms, call outs and technician fees are a thing of the past for Waipawa School since the roll out of SMB.
Paul can now check the security status of the school from his smartphone and in the event of an alarm activation, he can request a security guard or opt for a third-party monitoring company to manage any incidents that occur.
“The old system was a nuisance, having three keypads around the place. You’d come in on the weekend and you’d see a car there, so you’d just think the alarm's off, but it's not off. You walk into a building, and it goes off and all that sort of stuff was just annoying, we had to do something.
I've had just about nothing to do with Advanced Security since they put the SMB system in, they come down and do a once or twice-a-year maintenance of the sensors around the place, but I have not had an issue or had to ring them for anything,” adds Paul.
Paul says security and access is an issue for a number of schools and many he spoke to were ‘unhappy’ with their current security solution. He adds since the move to SMB, he has been recommending the solution to other schools.
“It's just all around been a really good move and it's actually worked out cheaper too. It's better on all fronts,” says Paul.
The switch to SMB has also been well received by Waipawa School staff.
“It's a hundred times better and we have really happy staff, they love it, even the people that were worried about the change and going to an app. It's been fantastic,” explains Paul.
Waipawa School now benefit from a fully cloud-based system that puts security where people want it – at their fingertips.
With their security streamlined, Paul and his team can now focus on what is most important, their students. "I feel a lot better about it all (security) and I feel a lot more secure,” concludes Paul.
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